Examinations

What is the procedure to be followed in case of loss of examination documents like admit card, identity card, etc?

No student is permitted to appear in the examination without the admit card and identity card. Please note that in case of last minute loss of documents i.e. ID card or admit card, the incident should be reported to the University immediately. The student is required to file a FIR and forward an affidavit for the loss to the Controller of Examinations (COE). Further, he/she has to obtain written permission from the COE to appear in the examination. His/her result will not be published, if he/she appears without the permission of the COE and also, until the matter is regularized. Immediately after the examination, he/she shall obtain a new ID card by sending the format available on the website along with a copy of the above documents to the COE.

What is the procedure if a mistake is made while filling in the re-sitting application form?

A student should be careful while he/she fills the application form. The admit card is issued according to the application form filled by the student. If a student has made any mistake, he/she should immediately bring it to the notice of the COE through his/her Learning Centre. The University reserves the right to accept or reject such requests.

What is the procedure for obtaining examination centre transfer?

The request has to reach the University at least 2 months before the university examinations. The following procedures have to be followed:

  • Send an application stating that a change in examination centre is required
  • Obtain the NOC of the Learning Centre where registered
  • Provide the reasons for requesting examination centre transfer
  • Provide the proof of the reason, if available

Note: The University reserves the right to accept or reject such requests.

What are the consequences of making a mistake in the answer sheet (e.g. roll no. or subject code wrongly written)?

A student has to strictly adhere to the rules mentioned in the question paper. However, the student shall forward a written request for the mistake committed and the changes required. The results will not be published in all such cases. The University is empowered to accept the request or otherwise.

What are the consequences of appearing in the examination without the admit card?

Student cannot appear in the examination without the admit card. If the student has appeared in the examination without the admit card, then his/her result will not be published and suitable action will be initiated against the student.

Why do two semester subjects clash in the examination time table?

The problem basically arises for students who have accumulated too many backlog papers. The examination time table is drawn to enable regular students to appear for even or odd semesters. However, there may be students who have accumulated backlogs of their previous even and odd semesters. As a result, a case may arise when the paper of an even semester from the backlog may clash with another paper of another even semester. The same case may arise with odd semester papers. There is no provision to appear for two separate papers in the same session on a particular day.

What is a clash of papers? How to avoid?

Unlike other vertical programs, re-registration to the higher semesters in UPES-CCE is not linked to clearance of the previous semesters. This structure provides ample chance to the student to clear the backlog papers.

A student gets two consecutive chances to clear a paper, except in case of lateral entry. The grouping of the subjects permits a student to appear in the backlog papers in every alternative semester. For instance a backlog paper of the 1st semester can be taken with the 2nd Semester and the 4th semester along with the 6th semester together. Hence, he/she gets four chances to appear for a subject.

In case of lateral entry cases, the student receives three chances. In every backlog paper, a student gets a minimum of two consecutive chances. The schedule of the examination is such that all the odd semester examinations are held together. Similarly, even semester examinations are grouped together. This system enables a student to appear for the papers of two semesters provided the combination of the semester is odd and even. While filling the Re-sitting applications for the back papers, the students should meticulously plan as to which papers they would like to appear for whenever there is a clash of papers due to above reason.

Please note that the University will issue the admit card for all the backlog papers as requested in the re-sitting application submitted by the student irrespective of the paper clashing or not. However, the student will be permitted to appear in any one of the papers of his choice.

When are the supplementary examinations?

There are no supplementary examinations. The University doesn’t have any provision for supplementary examinations. The examinations are held twice a year for Indian students as under:

  • Examination for the winter session (January to July): Examination will be held in the first week of the month of June.
  • Examination for the fall session (July to January): Examination will be held in the first week of the month of January.

The exact dates will be published on the website one month prior to the commencement of the examination.

Who evaluates our university examinations papers?

University of Petroleum & Energy Studies evaluates the examination papers.

When will the results be declared?

Results will be declared within 6 weeks after the examination.

What are the consequences of skipping examinations?

The student is required to clear all the papers of the course within the prescribed time as mentioned in the prospectus/admission documents. The time available to a student to clear the course is twice the normal duration.

The number of chances a student gets to clear the subject?

The structure of UPES programs is versatile and provides ample opportunity to students to complete the course without loss of semesters due to backlog papers. Unlike other vertical programs, re-registration to the higher semester is not linked to clearance of the previous semesters. The structure also provides ample chance to the student to clear the backlog papers. A student gets two consecutive chances to clear a paper except in case of Lateral Entry. As far as Lateral Entry is concerned, please note that the provision itself is applicable assuming the student has the domain knowledge of the subject by virtue of his qualification. Hence, the system expects the student to clear the Lateral Entry paper in the first sitting. The grouping of the subject permits a student to appear in the backlog papers in every alternative semester.

For instance, a backlog paper of 1st semester can be taken with the 2nd Semester and 4th Semester can be taken along with the 6th semester. Hence, he gets four chances to clear the subject. In case of Lateral Entry cases, three chances are available. In every backlog paper, a student gets a minimum of two consecutive chances. The scheme of the University doesn’t provide supplementary examination in view of above reasons.